Care Home Conference 2024 – Exhibitor/Sponsor Booking Form Care Home Conference & Exhibition 2024 – Exhibitor/Sponsor Booking Form Exhibitor/ Sponsor Booking - 2024 Care Home Conference & Exhibition Exhibitor/ Sponsor Booking - 2024 Care Home Conference & Exhibition National Care Home Event - Hilton Hotel Glasgow, Friday 15th November 2024 Please complete the below details to secure your sponsorship/ exhibition package for this event. Should you need any assistance, or for the full Exhibitor/ Sponsor Information document, please contact [email protected] Company Name (as it should appear on event materials) * Company Address * Event Contact Name * Contact Telephone * Email Address * Company Website Company Social Media Details Company Logo * Drop a file here or click to upload Choose File Maximum upload size: 8.39MB Invoice Contact/ Details (if different from above) PO Number (if required) Exhibition Package - £900+VAT (Standard 3m x 2m space) 1 2 3 4 Additional Exhibitor Passes - £40+VAT per person 1 2 3 4 Main Day Conference Sponsor - Bespoke package available (*1 available) 1 Lanyard/ Delegate Badges Sponsor - *SOLD* Stationery Sponsor - *SOLD* 1 Membership Bulletin Advertising Space Yes No Our Autumn Membership Bulletin will be printed and distributed at the event. Advertising options are available within this issue. Please advise if you would like further details. Copy date for content is Friday 30th August. Please advise if you would like to receive details for the Care Home Awards dinner tickets when available (separate ticket required) No Yes T&Cs Exhibition/ Conference Sponsorship Booking Terms and Conditions: -Payment in advance is a precondition of attending Scottish Care events. For any stand space/ sponsorship not paid before Friday 28th October 2024, the company will not be permitted to exhibit on the day and the space will be offered to companies on our waiting list. -In the event of exhibitor cancellation, a refund will be given prior to October 4th 2024 less a 10% administration fee based on your total agreed package cost. NO REFUNDS are available after October 4th 2024, and full costs will apply to all bookings. No-shows will not receive any refund. -Scottish Care is committed to ensuring the safety of all event attendees, our social care sector and the wider community, and will continue to follow government guidance and health and safety advice in relation to this event. -In the event of cancellation of the event, Scottish Care may rebook an alternative date. Exhibitors/ Sponsors will be refunded in full for any payment made for the exhibition stand fee/ sponsorship package for the original date, and contacted to advise of alternative plans. Scottish Care does not accept liability for additional event costs outwith the fees for exhibitor stands or sponsorship packages paid. -Companies confirming a booking for the event agree to abide by exhibition protocols. This includes any health and safety measures in place, and these will be advised in advance of the event date. -Companies should advise preferred stand location at the time of booking, and no exhibitor booking is confirmed prior to the return of a booking form. Exhibitor stand locations will be as close as possible to those noted on hotel sample floor plans, however please note these may not be to exact scale. -Companies may only set up/break down stands prior to commencement and after close of conference. Access to set up on the day is from 06:00, with set up to be completed ahead of delegate arrival from 08:30. De-rig is immediately following the end of the main conference at 15:30. Exhibitors within the Main Event Suite must not dismantle stands prior to the close of the event due to the disturbance of conference sessions. -Exhibitors must contain displays, equipment etc, within the confines of their allocated space. Exhibitors who disregard this instruction will be asked to remove the items prior to opening of conference. Standard space is open tabletop, 3m x 2m, with table, 2 chairs and access to power socket. No shell or walled areas are available to use -Catering and exhibitor passes are provided on the day for up to two people per exhibition stand. Should you wish to have more than two team members for your stand, we require advanced notice for both catering numbers and health and safety reasons, and additional charges for extra people will apply. It is essential to book additional team members attending ahead of the event date as we may be unable to accommodate additional people on the day. Additional exhibitor passes are priced at £40+VAT per person. Full details, including the above Terms and Conditions can be found on the Exhibitor/ Sponsor Information document. Please confirm that you have read and agree to T&Cs prior to completing this booking form. * No Yes If you are human, leave this field blank. Submit
